maintenance software directly in your ERP system

Get free advice now
Download now in Appsource

maintool - Maintenance software

One solution for many challenges

Maintenance is still planned manually: in Excel lists, on paper or on call.

collana maintool plans automatically. Maintenance intervals, notifications and responsibilities run digitally and reliably.

Plant downtimes lead to unplanned costs and production losses.

collana maintool recognises failures at an early stage and significantly reduces downtimes.

Documentation costs time and nerves and is rarely complete when it is needed.

collana maintool documents automatically, completely and at any time.

Why you can trust us

Key Facts

25%

Reduce spare parts stocks

18%

Improve labour input

5%

Increase machine utilisation

500+

Satisfied customers

Target group

Medium-sized and large companies

Markets

international

Technological basis

Microsoft Dynamics 365 Business Central with extensions in AL

Constant maintenance lists, unexpected downtimes, lack of transparency? This is exactly what collana maintool was developed for.

The app extends Microsoft Dynamics 365 Business Central with digital maintenance functions - from planning and execution to documentation.

maintool is used by medium-sized and large industrial companies that want to ensure their system availability and automate processes.

If you want to control your maintenance centrally and actively avoid downtimes: collana maintool is ready.

Get free advice now
Download now from AppSource

collana maintool vs. classic maintenance

The biggest difference between collana maintool and classic maintenance management lies in the complete integration into Microsoft Dynamics 365 Business Central. Many processes that are otherwise carried out manually or using external tools are automated and centralised in the ERP system. Here is an overview:

collana maintool

Manual maintenance

Automated maintenance planning

Digital documentation and history

Integration in Microsoft Dynamics 365

Mobile use and cloud access

Real-time transparency across all systems

Case Studies

collana maintool in practice

collana maintool is a solution that has been established on the market for over 35 years and is trusted by many renowned customers from various industries ranging from chemicals to logistics. Discover how smart maintenance works in practice in our case studies.

collana maintool – Maintenance made easy

Prices for a CMMS solution for all requirements

Named Light User

29,90 Euro¹

per user / month¹

Contract term: 12 months

  • Create read rights & fault message
  • Create/edit order
  • Create follow-up order
  • Time feedback
Book a web demo now

¹All prices shown are exclusive of Microsoft BC licence.

Named Full User

59,90 Euro¹

per user / month¹

Contract term: 12 months
Full read and write authorisation

  • Condition-orientated maintenance / monitoring
  • Order planning board
  • Fault messages
  • Used parts management
  • Contracting
  • Contracts & Billing
  • Prof. Service Management
  • Multilingual capability
Book a web demo now

¹All prices shown are exclusive of Microsoft BC licence.

mobile app*

29,90 Euro¹

per user / month¹

Contract term: 12 months
Per mobile app named user

  • Mobile Android / IOS offline client
  • Mobile service recording with offline client
Book a web demo now

*The maintool mobile APP is the client for mobile offline working. The access rights of the APP depend on the assigned user type.

agrarfrost logo
FBB_Logo-2-01
hermes logo
total-logo
Dresden municipal drainage system logo
vanderlande logo
evb_logo1

Technology used

Tech stack collana maintool

Microsoft Dynamics 365 Business Central
ERP platform in which maintool is fully integrated

Microsoft Power Platform
Basis for automation and customised extensions

AL
Programming language for Dynamics 365 Business Central

TypeScript
Language for modern, web-based user interfaces

C#
Language for customised .NET development

JavaScript / TypeScript
Scripts for webshops & add-ons

Microsoft Azure Cloud
secure cloud environment for hosting, scaling and updates

AppSource Distribution
Microsoft marketplace for app deployment and updates

Docker
Container technology for stable development and test environments

REST APIs
Interface for data exchange with external systems

BC API
Business Central standard API for seamless ERP integration

E-mail integration
Enables notifications and workflows within existing communication systems

Reporting Services
provide evaluations and visualisations of maintenance data

Recommendation

Customers were also interested in

Process payments securely with collana pay and control all common procedures centrally.

Learn more

With collana shield, companies can secure their IT and reliably check sanctions lists.

Learn more

Using data analytics to find the treasures in your own data and utilise them profitably.

Learn more
Microsoft Solutions Partner - Data AI Azure
Microsoft Solutions Partner - digital app inovation
Microsoft Solutions Partner - Infrastructure Azure
Microsoft Solutions Partner - Business Application
Microsoft Solutions Partner - Modern Work
VISIONDATA_Microsoft_Solutions_Partner_Specialist-768x705

Questions about collana maintool

FAQs

What is collana maintool?

collana maintool is an integrated maintenance software for Microsoft Dynamics 365 Business Central. The solution digitalises maintenance, inspection and servicing processes and supports the structured documentation of technical systems directly in the ERP system.

Why collana maintool instead of the standard maintenance in Business Central?

The maintenance functions in Microsoft Dynamics 365 Business Central are only available in the premium version and have limited functionality. collana maintool extends Business Central with practical maintenance planning, fault messages, spare parts management and mobile use. All functions are fully integrated into the ERP and designed for operational use in maintenance.

For which companies is collana maintool suitable?

collana maintool is suitable for companies with machines, buildings or technical systems. These include companies from the production, facility management, energy supply or technical services sectors that want to control their maintenance digitally and centrally.

What advantages does collana maintool offer over Excel or external tools?

Unlike Excel or separate maintenance tools, collana maintool is fully integrated into Microsoft Dynamics 365 Business Central. This eliminates duplicate data entry and interface problems. Maintenance processes such as fault reports, spare parts requirements and bookings run consistently in the ERP and combine technology, purchasing, warehouse and controlling in one system.

collana maintool support

Our support and business hours:

Monday to Friday, 8:00 a.m. to 5:00 p.m.

No support is provided on public holidays in Schleswig-Holstein or on 24 and 31 December of each calendar year.

Direct contact:

+49(0)4821-4039881
support.apps@collana.com

Direct contact:

To the help centre

Best Choice 
for smart maintenance