We do not tolerate unethical or criminal behaviour in the workplace at our company. An internal reporting office has been set up so that any grievances can be reported. By reporting any concerns, you are helping us to identify and remedy violations at an early stage. If, at the time of reporting, there is sufficient reason to believe that the report is accurate, you will not face any negative consequences.
As part of the implementation of the EU Directive on the protection of persons who report breaches of Union law (Whistleblowing Directive) into national law, the German legislature has introduced the Whistleblower Protection Act (HinSchG). The aim of the HinSchG is to protect persons who have obtained information about breaches in the course of their professional activities and report them. In accordance with Section 16 (3) HinSchG, we have set up an internal reporting channel for this purpose, which can be accessed via compliance@collana.com Violations must be reported in accordance with §2 HinSchG.
Reports received through this channel are processed by the internal reporting office, which is staffed by three employees of the collana IT Group. Anonymous reports are also followed up.
Protecting confidentiality is a top priority when processing incoming reports. Accordingly, employees who are part of the internal reporting office have committed themselves to confidentiality in accordance with Sections 8 and 9 of the HinSchG. Furthermore, in accordance with Section 15(2) of the HinSchG, they have the necessary expertise for this task.
Upon receipt of a report, the reporting office must confirm receipt within seven days and provide information about planned or implemented measures within three months (Section 17 HinSchG).
The reports received are reviewed by the internal reporting office to determine whether they fall within the scope of application (§2 HinSchG) by initiating appropriate follow-up measures. To this end, internal investigations are first initiated, possible measures to remedy the problem are implemented and, if necessary, a competent authority is involved (§18 HinSchG).
All incoming reports must be documented and retained for three years, unless there is a legal requirement for longer retention (Section 11 HinSchG).
In addition to the provisions of the HinSchG, the provisions of the EU GDPR also apply.
Regardless of the internal reporting office, the official authorities also process reports of criminal behaviour. Every citizen is free to contact them as well.
The Federal Office of Justice is one of the external reporting offices responsible for you in Germany. If you would like to contact the Federal Office, you can do so at any time using the contact form or the email address provided below. You can also contact the Federal Office with your questions during business hours.
Contact:
Telephone: +49 228 99 410-40
Fax: +49 228 410-5050
Email: poststelle@bfj.bund.de
De-Mail: post@bundesjustizamt.de-mail.de
Business hours:
Mon. to Thu.: 8:00 a.m. to 4:00 p.m. and Fri.: 8:00 a.m. to 2:30 p.m.
There are other external reporting centres, for example at the federal state level.
Please note that you can also contact our company's internal reporting channel described above instead.