Polish company Netwise S.A. joins the collana Group
Home / Polish company Netwise S.A. joins the collana Group The
Paul M.
13 August 2026
Are you looking to introduce an Enterprise Resource Planning system (ERP system for short) to future-proof your e-commerce business? Most companies know from experience that implementing an ERP system involves months of work for both management and the project team. After all, they have to set up a complex IT infrastructure. Or is there a quicker way? Spoiler: There is!
We’ll tell you which new ERP systems make this possible. In the following sections, you’ll get an overview of the topic and learn, step by step, how to set up your ERP project. With the right approach and the right ERP provider, nothing stands in the way of going live with the system in just one month!
Yes, the implementation of an ERP system can indeed go through all phases, from planning right through to go-live, in just 30 days. This is made possible by digitalisation and the associated new cloud-based ERP solutions. Thanks to cloud migration, there is no need for time-consuming changes or adjustments to the IT infrastructure. Instead, the provider can roll out the system immediately after adapting it to the company’s requirements.
However, there are various ERP systems from different ERP providers to choose from, and with most of them, several months elapse between preparation and installation. The reason? They are often on-premises software solutions that require time-consuming customisation to fit your existing business systems. This significantly delays the implementation process. So, are you looking to implement an ERP system quickly? If so, when selecting a system, pay attention to the deployment model and opt for a cloud-based ERP rather than an on-premises solution.
By the way: According to the Digital Office Index 2024 As many as 98 % of companies are already using ERP solutions. However, it is often worth considering whether the time has come to switch to a new system that better meets their requirements.
The costs of implementing a new ERP system are often lower with a cloud-based ERP solution than with an on-premises solution. It also adapts better to a company’s growth. Companies should take all these aspects into account when planning the project and making their selection.
To ensure the project’s success, you should put together a project team. You will also need to assess the current state of the business processes, define the functional requirements and secure support for the ERP implementation. Take a look at the flowchart below, which illustrates the various phases of the project.
As well as management, a team comprising various members of staff from across the company is crucial to the project’s success. You should also involve a project manager and several key users in all aspects of the project. After all, as a study has shown, even the best 30-day plan can fail without clear lines of responsibility.
The authors Leyh & Faruga (2024) investigated „Critical success factors as the basis for successful ERP projects“. To this end, they scrutinised 65 specialist articles and identified 33 success factors. Their study revealed that team composition ranked ninth, accounting for 40 %.
That is why the following roles and their responsibilities are a crucial part of the planning and preparation:
Before you decide on modules, licences or functions for the ERP system, you should first assess where your e-commerce business currently stands. This analysis of the current situation forms the foundation for every subsequent step in the project. Ask yourself the following questions, amongst others:
These questions will help you find the best solution for the project during the next stages of planning and ERP implementation.
This point is particularly important. After all, how well you assess all the aspects, processes and requirements will determine how quickly the ERP implementation progresses. The study by Trovarit AG „ERP in practice“This is confirmed by the 2024/2025 report. In practice, this results in numerous system adjustments in 20 % of cases. This is an issue that can often be avoided through careful planning prior to the ERP implementation.”.
Companies should therefore not underestimate the role of requirements specifications in ensuring smooth ERP implementations. These documents summarise, in a solution-neutral manner, everything your future ERP system is expected to deliver and why – in other words, they originate from your own organisation. In them, you describe business objectives, target processes, ‘must-have’, ‘should-have’ and ‘could-have’ functions, as well as all relevant interfaces and success criteria. When comparing ERP systems, you can cross-reference these against your requirements specification.
Before implementing an ERP system, you should compare different ERP providers, such as MAC IT-Solutions. Have you thoroughly reviewed all the issues and processes within your organisation and defined your requirements? If so, you will be better placed to decide which ERP solution is best suited to your organisation.
Even though traditional requirements or specifications documents are not always used these days, it is worth drawing up a clear list of requirements for yourself and comparing it with the functions of the ERP system. This sets out functions, configurations, interfaces, data migration, and time and test schedules in a binding manner. Choose a supplier whose ERP system meets your requirements and fits in with your company’s processes.
However, you should also assess the service and support they provide to your organisation during the ERP implementation.
Has your company decided to implement an ERP system? If so, the next step is to familiarise everyone with the system’s functions and the new business processes. A simulation, a demonstration and a workshop are all possible options for the roll-out. If necessary, seek support from the supplier for this, as your company will, after all, be working with this ERP system every day in future.
Has the ERP system been rolled out, has the implementation been successful, and has training for management and staff been completed? If so, we can get started on analysing and improving the processes within the organisation.
Equally important is the so-called Recovery Phase: During this post-go-live period, the supplier should actively support your business, clarify any outstanding issues and ensure that all processes run smoothly. Reliable post-implementation support plays a crucial role in ensuring that the new ERP system truly proves its worth in day-to-day operations.
Which processes can be standardised following implementation, or which business processes can you automate? How do you intend to use the data, and which data will be included in reports and reporting? The ERP system can now help the company to increase efficiency, reduce costs and even improve customer satisfaction.
To ensure that an ERP implementation is a complete success, there are a number of best practices and success factors that companies should bear in mind. Here are therefore a few tips to help you manage the roll-out of an ERP system effectively:
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Do you want to successfully go live with your ERP system within 30 days, rather than waiting months? Together, we’ll develop a clear roadmap that streamlines your processes, supports your team – and future-proofs your business.